Microbial Biology Final Defense Procedure


Deadlines!

Graduation Date
 

October, 2016

January, 2017

May, 2017

Diploma Application
Deadline

October 3

January 6

April 1

Candidacy and
Thesis Deadline

October 3

January 13

April 17

1) The procedure for applying for your M.S. or Ph.D. degree is at http://gsnb.rutgers.edu/academics/how-apply-degrees This web page lists all the requirements for the degree, including deadlines and the many forms and fees.

2) You must register for your diploma (note the deadline in the table above) and you must have your defense and all the paperwork completed by the Candidacy and Thesis Deadline above. It is very important to make sure that you obtain all the required signatures before the deadline! Your committee must sign, Dr. Zylstra must sign, and the graduate school dean must sign the Candidacy Form before the deadline. Note that the deadline is 4:30pm at GSNB, 25 Bishop Place, College Avenue Campus on the date in the table above.

3) You must have the appropriate amount of course credits and research credits for graduation. Please have Dr. Zylstra calculate these for you before you meet with your committee.

4) If you are a Ph.D. student or a thesis M.S. student you must have a thesis. Talk to your research advisor on his requirements for length, style, and content. You should also check http://gsnb.rutgers.edu/academics/how-apply-degrees and follow the links for Electronic Thesis and Dissertation (ETD) Submission, Thesis and Dissertation Style Guide, and Thesis and Dissertation Workshops. Very important: Please also read the section at the bottom of this page on Acknowledgement of a Student's Previously Published Work Included in a Dissertation.

5) If you are a Ph.D. student or a thesis M.S. student you must also have a thesis defense. (Non-thesis M.S. students see #6 below.)

5a) In consultation with your advisor you need to make a thesis committee. Three professors (including your advisor) are needed for the M.S. defense and four professors (including your advisor) are needed for the Ph.D. defense. Dr. Zylstra needs to approve the members of your thesis committee so when you have chosen the people please email him their names.

5b) You need to schedule a defense date. Please make sure that you email Lindsay Robinson and Dr. Zylstra the title of your thesis and the date, time, and place of your defense at least one month in advance. Lindsay Robinson will circulate notices about your defense so that other students and faculty may attend.

5c) Please send Dr. Zylstra a PDF copy of your thesis at least one week before your defense. He needs to check your thesis for plagiarism and provide a report to your thesis committee.

5d) You must bring the completed candidacy form to your defense. For thesis M.S. students this form is at http://gsnb.rutgers.edu/candidacy-masters-degrees-form. For Ph.D. students this form is the same as for your Qualifying Exam (pick this form up at GSNB, 25 Bishop Place, a few days before your defense). Please make sure that the courses you list on the candidacy form are in chronological order. At your defense the committee must sign the candidacy form that you passed. For M.S. students the committee must sign in two places - Section A and Section C.

5e) After your defense bring the form to Dr. Zylstra for his signature. You then need to bring the form to the graduate dean's office on the College Avenue Campus before the deadline. Note that the deadline is 4:30pm at GSNB, 25 Bishop Place, on the date in the table above.

6) If you are a non-thesis M.S. student you must write a review paper with a faculty member as your advisor. Dr. Zylstra can give you example review papers from previous Microbial Biology students.

6a) In consultation with your faculty advisor you need to make a committee of three professors, including your faculty advisor. Dr. Zylstra needs to approve the members of your committee so when you have chosen the professors please email him their names.

6b) You need to schedule a date to present your review paper to your committee. Please make sure that you email Lindsay Robinson and Dr. Zylstra the title of your paper and the date, time, and place of your presentation at least a month in advance of the meeting. The presentation is not a public event so only your committee will be present.

6c) Please send Dr. Zylstra a PDF copy of your review paper at least one week before the meeting with your committee. He needs to check your paper for plagiarism and provide a report to your committee.

6d) You must bring the completed candidacy form to your presentation. The form is at http://gsnb.rutgers.edu/candidacy-masters-degrees-form. Please make sure that the courses you list on the candidacy form are in chronological order. At your committee meeting the professors must sign the candidacy form that you passed. For non-thesis M.S. students the advising professor must sign Section B and the entire committee (including the advising professor) must sign Section C.

6e) After your presentation bring the form to Dr. Zylstra for his signature. You then need to bring the form to the graduate dean's office on the College Avenue Campus before the deadline. Note that the deadline is 4:30pm at GSNB, 25 Bishop Place, on the date in the table above.



Acknowledgement of a Student's Previously Published Work Included in a Dissertation

Please read the Electronic Thesis and Dissertation Style Guide especially the section on Acknowledgment of Previous Publications.

In many cases some chapters in the thesis may have already been published, may be submitted for publication, or may be in preparation for submission to a journal. In these situations proper acknowledgement of the publication and the role of the dissertation writer (student) in preparing those manuscripts must be explained in a Preface.

Example statements to include in the Preface:

Chapter 1 has been published as Student1, Student2, Professor1, Professor2. 20xx. Role of geneX in some very important microbial process. JournalName 58:104-110. DOI xx123yy456 PMID 12345678. Student1 participated in writing the manuscript and is directly responsible for those experiments dealing with x, y, and z; Figures 2, 4, and 7; and Tables 1, 3, and 5. (Cite the figure numbers in the actual published paper.)

Chapter 2 has been submitted for publication as Student2, Student1, Student3, Professor1, and Professor2. 20xx. I found some interesting bacteria in some unusual habitat. Student1 participated in writing the manuscript and is directly responsible for those experiments dealing with x, y, and z. (Since the paper isn't published yet you can't cite which figures and tables are yours.)

Chapter 3 is being prepared for publication as Student1, Student2, Student4, Professor3, and Professor2. 20xx. I analyzed some genomes and I found some fascinating things. Student1 participated in writing the manuscript and is directly responsible for those experiments dealing with x, y, and z. (Since the paper isn't published yet you can't cite which figures and tables are yours.)